Clubhouse Rental
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Clubhouse Rental

Frequently Asked Questions (FAQ)

Who can rent the clubhouse?

Can I rent the clubhouse and then lend or rent it to someone else?

Do I have to be there during the whole party?

Can I make a reservation now for a date a year in the future?

What does it cost to rent the clubhouse?

What are the hours for a rental?

How soon do I have to pay the $75 fee?

What’s the cancellation policy?

Are there any other fees besides the $75 per day rental fee?

How do I get the key & take possession of the clubhouse for my rental?

What happens if my check bounces?

Can I rent the clubhouse every year at a specific date?

Can my guests and I use the pools during normal hours?

What if I have additional questions?

Who can rent the clubhouse? The Clubhouse is rented only to homeowners of Hickory Ridge Homeowners Association who have paid their assessments. Back to Top

Can I rent the clubhouse and then lend or rent it to someone else? No, homeowners are not allowed to lend or rent the clubhouse to anyone else.  Back to Top

Do I have to be there during the whole party? The lease specifies that the homeowner renting the clubhouse must be present while any guests are in the facility, and during clean-up.  Back to Top

Can I make a reservation now for a date a year in the future? No, reservations will not be accepted more than 6 months before the desired date. To determine which month is the 6th month, start by counting the month of the booking date as month one, and count back to six months.  Back to Top

What does it cost to rent the clubhouse? The Clubhouse is rented for $75.00 a day. If  a homeowner wants the clubhouse the day before or after their booking date, it will cost for the rental of those additional day (s). Back to Top

What are the hours for a rental? The clubhouse is rented from 9:00 a.m. the day of the booking until-9:00 a.m. the following day. At which time the clubhouse has to be clean & ready for the next renters, and the homeowner has to meet with the office to do a walk through, before the end of the 24 hour period.  Back to Top

 How soon do I have to pay the $75 fee?  Once a booking date has been set the homeowner has 5 days to get the rental money ($75.00) to the office. That can be accomplished by bringing it to the office, or by putting the check in an envelop and depositing the envelop in the mail box slot by the front door of the clubhouse, or sending it in the mail to Hickory Ridge Homeowners Association - PO Box 493 - St. Peters - MO - 63376. Checks need to be made out to Hickory Ridge Homeowners Association and this check for the rental fee will go to the bank. If the rental money is not received within 5 days, the booking date will be made available for booking again. The check must show the name of the homeowner renting the clubhouse and their Hickory Ridge address, and be drawn on a local bank.   Back to Top

What’s the cancellation policy? Cancellations less than 3 weeks before the rental date are NON-Refundable.  Back to Top

Are there any other fees besides the $75 per day rental fee?   There is a security deposit of $350 which is due the date of the booking.  This fee is refunded at the close of rental walk-through when it has been determined that no further cleaning is needed and no damage repairs are needed.  Back to Top

How do I get the key & take possession of the clubhouse for my rental? On the booking date, the homeowner will meet the office manager to sign the lease, be given a key, go through rules/clean-up and provide the $350 deposit check. As with the rental fee, the check must show the name of the homeowner renting the clubhouse and their Hickory Ridge address, and be drawn on a local bank. The homeowner will be given a copy of rules and regulations, a clean up list, and a tour of were to find the folding tables & chairs, the cleaning supplies, the cleaning appliances, the trash dumpsters, the thermostats, the smoking pots, and how to use the 2 lower level doors.  Back to Top

What happens if my check bounces?  We understand that there may from time to time be bank errors, or miscalculations on the part of the homeowner leading to an overdraft, however the homeowner did sign a lease and is responsible for payment of the rental fee and security deposit. Should either or both of those checks be returned for non-payment, the homeowner will be assessed a $25 bounced check charge, per returned check and must pay the original fee plus the bounced check charge within 5 business days of notification by the Association. Payment must be in the form of a money order of other certified form of payment.  Failure to do so will result in the Trustees filing a lien against the homeowners property for the amount owed plus interest until the debt is paid.  Back to Top

Can I rent the clubhouse every year at a specific date? Rentals are on a first-come first-serve basis, so if you are the first to request a specific date each year, you could rent each year, however in order to be fair to all homeowners, during the busiest months, May, June & December, you cannot rent the same dates two years in a row, even if you are the first to ask for that date.  Back to Top

Can my guests and I use the pools during normal hours?  The pools are for the exclusive use of homeowners, and up to 5 guests during normal pool hours.  Clubhouse rentals do not include use of the pools.  If you wish to have a pool party, the party must be arranged two (2) weeks in advance and you must pay the pool management company to supply guards.  Pool party hours are 9:00 P.M. to 11:00 P.M.  Back to Top

What if I have additional questions?  Contact the office manager at 447-4335.  Back to Top

9/10/2013 KenH